Your Intelligent Help Desk That Never Sleeps.
So Your Finance & Facilities Teams Can Focus on What Matters.
Axiomova is your intelligent help desk — automatically classifying requests, coordinating vendors, processing invoices, and keeping every job on track. Finance teams eliminate manual invoice work. FM teams coordinate seamlessly. No delays. No missed emails. Just clean execution, 24/7.
See How Axiomova Handles FINANCE USE CASES
Finance teams process dozens of invoices every day — from vendor submissions to GL mapping and SAP injection. These use cases show how Axiomova transforms manual invoice processing into automated workflows, giving teams the breathing room to focus on strategy, not spreadsheets.
SME SERVICES (Outsourced Accounting)
Monthly Invoice Flood From 50+ Vendors
Invoices from 5 Locations, 1 SAP System
Invoices for 30+ Client Projects
MID-MARKET ENTERPRISE
(Multi-Site Consolidation)
CONSULTING FIRM
(Multi-Client Billing)
Finance team receives 300+ invoices/month
80% rejected by SAP (format issues, missing GL codes)
Manual corrections = 3 days per month
Deadline stress, compliance gaps
AXIOMOVA SOLUTION:
AI receives all invoice formats (Factur-X, PDF, email)
Auto-recognizes vendor patterns + GL codes
Normalizes to SAP-compliant format
Injects into GL automatically
Tracks all changes for audit trail
RESULT:
300 invoices → SAP in 2 hours, zero rejections, 93% time saved
Each site has different vendor relationships
Invoices arrive in different formats per location
Manual GL mapping per site = 40h/month
Close timeline squeezed (8 days)
No visibility into spend across sites
AXIOMOVA SOLUTION:
Centralized invoice intake from all locations
AI learns site-specific GL mapping rules
Auto-routes to correct cost center per location
Consolidates into single SAP GL
Dashboard shows real-time spend by location
RESULT:
From 40h to 4h per month, close timeline: 8 days → 3 days, full spend visibility
Invoices must be allocated to client projects
Manual project code assignment = 90min/day
Duplicate invoices from same vendors = audit risk
Clients demand invoice transparency
AXIOMOVA SOLUTION:
AI recognizes invoice + project mapping patterns
Auto-assigns correct project GL codes
Flags duplicates before SAP injection
Generates client billing reports automatically
Complete audit trail for client inquiries
RESULT:
From 90min to 15min per day, zero duplicate invoices, instant client reporting
See How Axiomova Handles Real FM Requests
Facilities Management teams juggle dozens of requests every day — from maintenance issues to vendor delays and inbox overload. These use cases show how Axiomova transforms reactive operations into proactive execution, giving teams the breathing room to focus on people, not admin.
Repair Requests
Email → Classified → Contractor assigned → Follow-up
Request sent → No reply in 48h → Automatic reminder → Escalation
New email → Auto-classified → Reply sent → Task tracked
Vendor Coordination
Inbox Management
"HVAC Emergency at 2 AM"
AI receives urgent repair request
Automatically contacts on-call HVAC contractor
Sends building access codes and system details
Tracks repair progress until completion
Result: 4-hour response becomes 15 minutes
"Monthly Preventive Maintenance Across 5 Buildings"
AI schedules all contractors based on availability
Sends work orders with specific location details
Tracks completion and photo documentation
Updates compliance records automatically
Result: 80% less coordination time
"Daily Ticket Chaos Becomes Organized Workflow"
AI categorizes by urgency and trade specialty
Routes to appropriate team member instantly
Follows up on overdue items automatically
Provides real-time status to requesters
Result: Zero lost requests, 60% faster resolution
Ready to See These Scenarios in Action?
Book a personalized demo for your specific challenges
See real automation on your actual workflow examples
Discuss deployment timeline & ROI for your team
